Kai

Kai is an AI executive assistant for founders, freelancers, consultants and busy professionals who run their own inbox and calendar. Connect your Gmail or Outlook account and your calendar, and Kai works in the background: it reads what comes in, works out what matters, and has the next step ready for you.

Who Kai is for

People who need an assistant but don't have one: startup founders, solopreneurs, freelancers, agency owners, sales leads and executives who lose hours every week to email, scheduling and meeting follow-up.

What you can use Kai for

• Inbox management: Kai sorts your email into Needs reply, FYI and Waiting for reply, with a one-line summary per thread, so you see what needs you first.

• AI email replies: Kai drafts replies in your voice, using context from your past emails and your recent meetings. Nothing is sent until you press Send.

• Follow-ups: threads you're waiting on come back after a few days, and Kai drafts the follow-up when you ask.

• AI meeting notes: Kai records calls on Zoom, Google Meet, Microsoft Teams, Webex and Slack Huddles from your own device, with no bot joining. After the call you get a summary, the decisions and action items you can accept or edit.

• Calendar and scheduling: ask Kai to put a task on your calendar and it books time around your meetings.

• Morning brief: each morning Kai reads your calendar, tasks and inbox and tells you what matters today.

• Workflows: describe a recurring job in plain language, like a weekday brief, and it runs even when the app is closed.

Key features

• One AI assistant for email, calendar, meetings and tasks

• AI email assistant for Gmail and Outlook

• AI note taker with no meeting bot

• Learns your preferences: tell Kai how you like things done and it remembers, in memories you can edit

• Works with Claude and ChatGPT, so the AI tools you already use can reach your inbox, calendar and calls

• Nothing is sent, moved or deleted without your OK

Integrations

Gmail, Outlook, Google Calendar, Outlook Calendar, Zoom, Google Meet, Microsoft Teams, Webex, Slack Huddles, Claude and ChatGPT.

Platforms and pricing

Kai runs on the web, Mac and Android, with iPhone in beta. Start with a free trial, no credit card needed. Paid plans start at $20 per user per month.

If you're comparing a virtual executive assistant, an AI email assistant like Fyxer or an AI note taker like Otter.ai, Kai covers email, meetings and your calendar in one place.